Grounded Retreats Contract
Terms & Conditions + Liability Waiver
PLEASE CAREFULLY READ ALL POLICIES BELOW.
BY PURCHASING GROUNDED RETREATS, YOU ARE AGREEING TO ALL TERMS, CONDITIONS AND LIABILITY WAIVER STATED BELOW.
Welcome to Grounded Retreats. By proceeding to purchase any of the Grounded Retreats, classes, or any service(s), I, the undersigned participant, acknowledge and agree to be legally bound by the following Terms & Conditions + Liability Waiver. Our Terms and Conditions may be updated at any time, after providing notice to you. The user agrees to be legally bound by any future amendments made to the Terms & Conditions + Liability Waiver. The user can review the most current version of the Terms & Conditions + Liability Waiver at any time on www.alaunaroby.com/contract.
Grounded Retreats Terms & Conditions:
I, the undersigned participant, hereby acknowledge and agree to the following terms and conditions as a participant in the Grounded Retreats organized by Alauna Roby LLC:
Terms of Payment: I agree to pay the total retreat fee of my chosen accommodation option no later than 30 days prior to the retreat start date (__/__/____). All payments will be made through the secure platform WeTravel. Failure to make all payments by this deadline may result in the cancellation of my reservation with no refund.
Cancelation Policy: All deposits are non-refundable and non-transferable for any reason regardless of cancellation date.
I understand that I have until 61 days before the retreat start date, (__/__/____), to request a full refund of payments made, excluding the non-refundable and non-transferable deposit.
If the cancellation is made after the deadline of (__/__/____), I understand that all payments including the deposit are non-refundable and non-transferable.
There are NO refunds or transference of payments to other services available for cancellations made after (__/__/____) for any reason including, but not limited to: weather, natural disaster, pandemics, acts of terrorism, flight delays or cancellations, health conditions; medical, personal, family, work emergencies; change of mind. This includes all Covid-related cancellations (illness, travel, borders, flight, quarantines, lockdowns, etc).
Code of Conduct: I agree to abide by the rules and regulations set forth by the Organizer during the retreat. Any behavior deemed inappropriate or disruptive may result in my removal from the retreat without a refund.
Disclaimers (Food and Accommodation):
Must be 18 years or older to join.
Must be female-identifying to attend women’s only retreats.
I understand that I am booking the package as described in the package details.
If I have any dietary restrictions or allergies I understand that it is my responsibility to notify Grounded Retreats of my dietary restrictions or allergies either in the appropriate section of the sign up form or via email up to 30 days prior to the retreat and Grounded Retreats will make arrangements to accommodate. If I wait until on or after May 6th 2024 to notify Grounded Retreats, I understand that Grounded Retreats will try, but cannot guarantee they will be able to accommodate my dietary restrictions and/or allergies.
If I have specific requests or needs for my room, Grounded Retreats will do their BEST to accommodate them — however, cannot guarantee it as the venue is not property of Grounded Retreats.
Disclaimers (other):
The total cost paid is for one space on the retreat (covering accommodation and all meals and activities listed on the retreat itinerary)
Transportation to and from the venue, as well as any additional excursions I wish to make that are not included in the retreat itinerary, is NOT included in the total cost. I understand I am responsible for all of my own transportation.
Grounded Retreats is not responsible for any unfortunate circumstances that may occur as a result of leaving the venue to explore the surrounding areas during the free time on the retreat.
Grounded Retreats is not responsible for lost, stolen, or missing items.
Grounded Retreats is not responsible for airline cancellations, missed flights, or transportation issues prior to the retreat.
All reservations and bookings are first come, first serve.
All deposits are non-refundable and non-transferable.
I understand I must pay the total retreat balance no later than 30 days prior to the event start date by using the booking website WeTravel. (CASH IS NOT ACCEPTED UPON ARRIVAL FOR ANY REASON).
I understand I must sign and return Terms & Conditions + Liability Waiver BEFORE I am granted the address of the venue. Failure to sign will result in not receiving the location of the venue with no refund.
I understand that the unauthorized sharing of the venue location with anyone who has not completed their sign up, payments, and signed the Retreat Contract is strictly prohibited.
I understand that upon conclusion of the event, I must vacate the venue property promptly at checkout. I understand that if I do not vacate the venue property by this time, I will be responsible for any late fees charged by the venue property owner.
I understand that if I choose to bring my pet to the retreat, I will be responsible for cleaning up after my pet and for any costs associated with any damages to the venue caused by my pet. I also understand that I must also bring proof of my pet's up-to-date vaccinations, as per the requirement of the venue owner. I understand that there will be other animals present along with wildlife in the area, and Grounded Retreats reserves the right to ask me to leave the property at any time with no refund if my pet has any behavior problems that put the other guests, pets or wildlife in danger.
Grounded Retreats Liability Waiver:
I, the undersigned participant, hereby acknowledge and agree to the following liability waiver as a participant in the Grounded Retreats organized by Alauna Roby LLC:
Assumption of Risk: I understand and acknowledge that participating in outdoor yoga activities involves inherent risks, including but not limited to, physical injury, illness, accidents, property damage and death. I voluntarily assume all risks associated with my participation in the Grounded Retreats.
Physical Condition: I understand that it is my responsibility to consult with a physician prior to participating if I have any concerns about my physical health or ability to participate. I understand that it is my responsibility to alert the yoga instructors of any preexisting health conditions in order to receive adequate assistance and modification options during the yoga classes.
Medical Treatment: In the event of an emergency, I authorize the Grounded Retreat organizers to obtain medical treatment for me, including but not limited to first aid, CPR, and transportation to the nearest medical facility. I understand that the nearest medical facility is 1hr away from the venue. I agree to assume all costs associated with any medical treatment received.
Photography and Videography: I consent to the use of any photographs, videos, or other media taken during the retreat for promotional purposes for Grounded Retreats by Alauna Roby LLC. I consent to the use of any photographs, videos, or other media taken during the retreat for promotional purposes for the venue.
Damages: Grounded Retreats is not responsible for any damages that occur to the venue property and I understand I am responsible for paying to repair any damages I may cause to the venue. Grounded Retreats is also not responsible for any damages that occur to my personal belongings that I choose to bring to the venue.
Release of Liability: In consideration of being permitted to participate in the Grounded Retreats, I hereby release and discharge Alauna Roby LLC, its officers, employees, agents, and representatives from any and all claims, liabilities, damages, or losses arising from or in connection with my participation in any activities during the retreat, including but not limited to, personal injury, illness, or property damage.
Indemnification: I agree to indemnify and hold harmless Alauna Roby LLC, its officers, employees, agents, and representatives from any and all claims, liabilities, damages, or losses, including attorney fees, arising from or in connection with my participation in the Grounded Retreats.
Attorney's Fees and Costs: Should Grounded Retreats or anyone acting on their behalf be required to incur attorney's fees and costs to enforce this agreement, I agree to indemnify and hold them harmless for all such fees and costs.
Governing Law: In the event that I file a lawsuit against Grounded Retreats by Alauna Roby LLC, I agree to do so solely in the state of Arizona, and I further agree that the substantive law of that state shall apply in that action without regard to the conflict of law rules of that state. I agree that if any portion of this agreement is found to be void or unenforceable, the remaining document shall remain in full force and effect.
I have read and fully understand the Terms & Conditions + Liability Waiver set forth in this contract, and I voluntarily agree to be legally bound by them.